Integrated briefing (Phase 3 P-12)

The objective of the Integrated briefing project is to assist in the future development of briefing facilities to improve the accessibility during the pre-flight phase to all relevant aeronautical data, irrespective of their source, that are required for the planning and execution of a flight.

What is Integrated briefing?

Briefing is the process during which a user, depending on a flight intent or an ad-hoc need, is supplied or supplies himself with all relevant aeronautical information (AI) in order to plan or to execute a flight, or to obtain generic information related to flights. The process shall provide knowledge to support the decision-making if a flight or flight related action can be safely and efficiently performed.

Integrated briefing is a system and/or service enabling the generic briefing process by enhancing and the access to and provision of additional data elements such as AIS, ARO (flightplan and related), MET, Flow information or other information, as required.

Problem

In order to obtain the required pre-flight information, the user has to address different services (e.g. AIS, MET, ARO) using various data/information sources (e.g. AIP, NOTAM, MET, ARO, ATFM) through distinct systems with various, detached functions. The process cannot, to a certain extent, be tailored to specific needs of the flight nor are the relationships of data elements covered.
As a consequence, each briefing output has to be screened individually by data source and repetitively if flight conditions change. This is neither user friendly nor efficient. The vital need of a pilot is: “Can I fly or not?”

Main barrier and mitigation

The main limiting factor is the institutional. In most States many "little kingdoms" such as AIS, ARO, MET, ATFM (in whatever combinations) do not "allow" (or find it too difficult) to provide an integration layer for the process of briefing. This risk was identified very early in this project and the only mitigation was to introduce a new European Convergence and Implementation Plan (ECIP) objective INF04.
INF04 proposes a stepwise implementation to achieve specific levels of Integrated Briefing.

Documents

All Integrated Briefing documentation has been collected into one ZIP-file.

Deliverables

  • High-level Concept document: Business facts - The Why & What in overview.
  • Technical Concept document: Technical & operational aspects – The What.
  • iPIB – Guidelines for presentation.

Benefits

Economic:

  • Reduction of resource duplication (offices, equipment, human resources etc.) while the service for clients will be maintained and, in most cases, be increased.
  • User time saving where it is assumed that approximately 50% of the time required to obtain a briefing will be saved.
  • A high level of customisation and flexibility significantly simplifies the interpretation of the briefing information for all users.
  • Establishing a cornerstone for future service expansion for a variety of clients.

Safety:

  • By providing accurate, timely, complete and relevant information, Integrated Briefing will contribute to the overall flight safety by assisting pilots to avoid potentially dangerous situations.
  • Customised briefing will positively influence stress factors appearing in specific situations.

ICAO references concerning Briefing

  • ICAO Annex 2 - Chapter 2: obligation for Briefing before performing a flight;
  • ICAO Annex 15 - Chapter 8: pre-flight & post flight AIS information to be provided by State;
  • ICAO DOC8126 - Chapter 5: specifies pre-flight and post flight AIS service Appendix B contains sample AIS PIBs;
  • ICAO Annex 3 - Chapter 9: specifies provision of meteorological information to operators and flight crews including pre-flight and in-flight procedures;
  • ICAO EUR DOC010 - Chapter 2-5: describes provision of a "Harmonised AIS & MET services for pre-flight planning".
    Note: This does not cover aspects of flightplan and related messages.